theWorX Archives - Page 9 of 76

All Transactions

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The All Transactions portlets have the capability to display any transaction within the system. Transactions from any type of investment can be viewed on this page. There are two version of this process:

All Transactions (with security) – this will display rows only where the logged in resource has access to cost plans for projects or ideas. The portlet will check instance, OBS and global rights.
All Transactions (without security) – will display all rows, regardless of cost plan access rights.

By default, there are numerous filter options displayed, such as transaction dates, transaction class and cost type. The table below describes the available columns in the portlet.

Column Label	Description
ID	An unique identifier for each row displayed in the portlet.
Transaction Date	The data the transaction has been coded to.
Time Period Start	For transactions arising from timesheet entries, this will show the start period of the timesheet.
Time Period Finish	For transactions arising from timesheet entries, this will show the finish period of the timesheet.
Project Code	The ID of the investment.
Project Name	The name of the investment.
Task ID	The ID of the investment task where the actual cost has been assigned.
Task Name	The name of the investment task where the actual cost has been assigned.
Cost Center Credit	The department assigned to the resource where a cost needs to be credited.
Project Manager	The resource managing the investment.
Resource ID	The ID for the resource that has been assigned the cost.
Rate (Standard)	The rate for the cost.
Invoice Number	The invoice number. May come from a manual transaction or may be imported from a financial system integration.
PO #	The purchase order number. May come from a manual transaction or may be imported from a financial system integration.
Vendor Code	The vendor code that has been listed against the transaction.
Cost Centre Charge To	The department assigned to the resource where a cost needs to be charged.
Cost Type	Indicates whether the transaction is capital or operating.
Charge Code	The charge code assigned to the transaction as per the Clarity Charge Code list.
Transaction Type	Labour, Expense, Equipment or Material.
Transaction Class	The transaction class assigned to the transaction as per the Clarity transaction class list.
Transaction Amount	Rate x Quantity.
Quantity	The number of units.
Notes	Free text field for the transaction.

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Create Forecast from Actuals and Allocations – Oracle

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A process creating a new Cost Plan. Cost Plan properties:

Name	Cost Plan created on: yyyy/mm/dd hh:mm:ss
Grouping attributes	Charge Code, Transaction Type
Start Period	The earliest fiscal period with Actuals (from PPA_WIP table) or current period, if there are no actuals
Finish Period	The latest fiscal period with a non-zero allocation (from PRJ_BLB_SLICES table, SLICE_REQUEST_ID = 6
Period Type	Monthly
Plan of Record	True
Planned Cost	For periods in the past – from Actuals (Charge Code, Transaction Type, Quantity (Units), Cost (Amount) taken from Transactions (PPA_WIP & PPA_WIP_DETAILS); For current and future periods – from Allocations (Charge Code taken from the Project, Transaction Class from the Resource, Quantity from allocation slices, Cost from the Rate Matrix (NBI_PROJ_RES_RATES_AND_COSTS table)

Pre-conditions:

the Project must be financially enabled.
if a new Team Member is added, Rate Matrix job must be run, so the rates are populated in the NBI table.
if the Allocation changes, allow the timeslice job to finish before running the process.
the Project should have the Charge Code set.

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Enhanced Time Tracking Stalker – Resource Manager – Oracle

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The Enhanced Time Tracking Stalker – RM workflow process automatically sends a single email to Resource Managers which contains a list of any of their resources that have not submitted their timesheet for a prior open time period. The email informs the RM if their resources are submitting their timesheets on time. The email includes a table that provides this information for each resource: Resource Name, Time Period, Timesheet Status and Total Hours saved on the timesheet with links to the timesheet in the Modern User Experience of Clarity. These notifications will help to ensure that time is being posted and approved in a timely manner.

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Timesheet Audit – Oracle

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The Timesheet Audit portlet displays timesheet information in order to perform an audit. The only required data needed to search the portlet is start and finish date. Additionally, you may narrow the results by filtering by resource, resource ID, OBS Unit, resource manager, timesheet status, project, and task. The portlet provides reporting on the following:

Resource
Resource ID
Email Icon of Resource (So the reviewer can quickly email the Resource)
Resource is Active
Resource Open for Time
Time Period (Start and Finish Dates)
Timesheet Status
Is Adjustment (If the timesheet is adjusted)
Timesheet Modified Date
Timesheet Posted Date
Timesheet Submitted By
Timesheet Approved By
Project
Task
Proposed ETC Hours
Pending Actual Hours
Total Actual Hours

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Update Email IDs – Postgres

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The Update Email Ids workflow sets all users’ email addresses to non-working by appending a “ZZZZ” to the end of the email address. This process is used for when there are refreshes to your Development or Testing environments and do not want emails going to users. When complete, the log will display the total amount of email addresses updated. A second process is included in this workflow that will revert the email addresses to remove the “ZZZZ” added in the first workflow. In some instances, the process may be run in error, or you may want to send emails from a Development or Testing environment; using this second process you will be able to enable all emails again.

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Active Workflow Processes – Oracle

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The Active Workflow Processes allows you to view all of the workflow processes within the system. It shows information about the process: the objects related, the start type, and if the process has sub-processes, jobs, or GEL scripts. This portlet is used by admins to determine how many processes are currently running in the system and on which objects. It will also display the start action, how many GEL scripts reside in the process, the run count and how many the sub-processes each process has. This information is helpful during upgrades and other testing.

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QRG – Objectives Grid View – 16.3

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A Quick Reference Guide to assist in the use of the Objectives Grid view. The Objective grid provides the ability to create new Objectives, filter, add fields to the gird, save and load views, export the list of hierarchies and review the details of an Objective.

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QRG Associate OBS with User Access – 16.3

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A Quick Reference Guide to assist in the process of associating an OBS with User Access in Clarity’s Modern User Experience. An Organizational Breakdown Structure (OBS) can be used for user access control. Perform these steps if the OBS is required for managing access rights for objects such as resources and investments. Note: the following steps apply to non-financial OBSs and the OBS must exist in the system.

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QRG MUX Action Items and Notifications – 16.3

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A Quick Reference Guide to assist in the creation of Action Items in Clarity’s Modern User Experience. The Action Items tile in Administration serves as a way to create Action Items in MUX without having to use Classic and create processes. Administrators can use the Action Items to create, update, and delete Action Items that can be triggered through Business Rules.

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QRG Roadmaps – Scenarios – Modern UX 16.3

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A Quick Reference Guide to assist in the use of Scenarios within Roadmaps. They allow for "what-if" analysis on Roadmaps. Scenarios will save roadmap specific information at the item level. For example, adjusting the cost, capacity, or dates of a roadmap item. They will also save target information and what is/isn’t included in the plan. An unlimited number of scenarios may be created on a roadmap. All users with access to the roadmap may view the scenarios. Scenarios may be marked as Baseline and/or Plan of Record (POR). All roadmaps will be created with a Default scenario.

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QRG – Roadmaps – Views Options & Layouts Grid View – Clarity Modern UX 16.3

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This training document is a Rego Consulting Quick Reference Guide to assist with the management of Roadmap items within the Grid View in Clarity’s Modern User Experience. This doc references version 16.3 views. Instructions are provided to help users add and remove columns, move columns, pin columns and sort rows of data. The document provides guidance on how to use the View Options function to manage Per-Period Metrics. Includes guidance on how to update Roadmap data from the Grid View and how to use the In Plan column to rank investments.

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QRG – Staffing the Idea Team – Modern UX 16.3

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This training document is a Rego Consulting Quick Reference Guide to assist with the adding of resources to the Staff tab for Ideas in Clarity’s Modern User Experience. This doc references version 16.3 views. Document provides detail on how to add resources to the Staff tab, Default Allocation % and Per-Period metrics.

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