The Timesheet Smoothing Process Workflow kicks-off when an individual timesheet is Submitted.  It splits each transaction on the timesheet when total timesheet actuals exceed total weekly availability for the resource.  Total weekly availability is determined by multiplying resource availability rate by the number of workdays in the week.  Non-workdays include weekends, holidays, PTO, and other scheduled days off, as set on the resource calendar.  If timesheet actuals <= total weekly availability, then the timesheet remains unchanged.  But if timesheet actuals > total weekly availability, then the following occurs. Each timesheet transaction is reduced by a calculated percentage that will reduce the total regular hours to equal the total weekly availability.  Then the remaining transaction hours are placed in a “Split” row for that task on that day, with an Input Type Code set based on a process parameter (which parameter can be set within the script action on the process). Note:  If a single day has overtime hours, but the total timesheet actuals <= total weekly availability, no splitting occurs.

The Populate Timesheets process converts task level ETC into time entered on the timesheet. The process relies on the resource “opting in” to the process by checking a new attribute called “Auto Populate Timesheet?”, as well as the project manager “opting in” at the project level via a new attribute called “Auto Populate Timesheet?” Once the resource opts in and the PM opts in, the process will create a timesheet for the resource, pulling in the ETCs for the tasks that week and moving them to the actual hours. Once the process runs, an email will be sent to the resource letting them know the hours have been applied.